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Key Responsibilities •

1

Planning:

  • Develop annual and five-year plans for the Procurement Department's activities and follow-up on their progress after approval.
  • Create an annual procurement plan for supplies and services in coordination with various administrative units within the University and present it to the General Director of Administrative and Financial Affairs for approval by the authorized person.
  • Participate with the requesting department in establishing the specifications and conditions for provided materials or carried-out operations.​


2

Implementation:

  • Carry out all executive tasks related to purchasing necessary materials, equipment, and devices, as well as leasing properties and managing maintenance contracts, in accordance with the approved regulations and procedures.
  • Finalize all tender documents upon receipt from the relevant authorities.
  • Undertake all executive tasks related to service and construction tenders in accordance with the approved regulations and procedures.​


3

Organization:

  • Carry out the procedures for announcing and inviting bids for tenders, arranging meetings with contractors and suppliers, and answering their inquiries before the bid opening.​

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4

Concluding Agreements:

  • Participate in analyzing bids.
  • Complete contracting procedures after the decision is made by the authorized person.
  •  Drafting of contracts in collaboration with the legal affairs department, signing them by the authorized person, and then notify the relevant parties.​

5

Supply and Procurement:

  • Issue supply orders to suppliers and inform relevant entities.
  • Conduct direct purchase as needed.
  • Maintain necessary files for suppliers, contractors, and consultants.​

6

Oversight:

  • Issue supply orders to suppliers and inform relevant entities.
  • Conduct direct purchase as needed.
  • Maintain necessary files for suppliers, contractors, and consultants.​

7

Procurement:

  • Stay informed about market price trends and maintain well-organized files, including catalogs and manufacturer-issued price lists. This enables the department to reach sound judgment in evaluating the fairness of prices offered by suppliers for local and international purchases.
  • Maintain files and records related to standard procurement procedures, such as contract registers, warranty letter monitoring records, and other purchasing documents.​

8

Procurement Integrity:

  • Monitor the validation of initial guarantee letters and renew them as necessary.
  • Receive samples from suppliers and contractors and retain them until offers are decided upon.

9

Budget Control:

  • Prepare for public auctions to dispose of damaged and returned items and propose the formation of relevant committees.
  • Participate in developing a policy for the disposal of surplus materials in the warehouse by conducting inventories and taking the necessary procedures for selling them through official channels.​